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Booking an Event Center - Part Days (Monday - Thursday)

KARNS COMMUNITY CLUB – 2 EVENT CENTERS

VENUE CUSTOM TERMS AND CONDITIONS AND RENTAL RULES (Effective 11-1-2023)

 

​PART DAY MONDAY - THURSDAY - BASIC RENTAL DETAILS (SAME FOR EACH BUILDING EXCEPT FOR COST)

BOOKINGS CAN ONLY BE MADE within 183 days (6 months) of the Booked Event Date

BOOKINGS REQUIRE A CREDIT CARD which must remain chargeable until 72 hours After the Event

BOOKINGS CAN ONLY BE MADE BY SITE ADMINISTRATOR Contact: info@karnscommunityclub.info

 

RENTAL FEES (PART DAY)  (Does Not Include Potential After-Event Charges)

  • Part Day Bookings at Event Center CC are $20 per hour with a 4-hour minimum and a $150 per day maximum 

  • Part Day Bookings at Event Center YC are $25 per hour with a 4-hour minimum and a $200 per day maximum

  • First $50 of Rental Fee is a NON-Refundable Booking Charge

 

ADDITIONAL FEES – RESERVED RIGHT TO CHARGE CREDIT CARD UP TO 72 HOURS AFTER EVENT

1. Cleaning Rules NON-Compliance Fee: $100 for Event Center CC; $150 for Event Center YC

2. Actual Cost for Damages to premises; including, grounds, buildings, and equipment

3. Alcohol and Illegal Drugs on Premises Rules NON-Compliance Fee: $100 for either Center

4. Lost key Charge of $50 for either Event Center

 

RENTAL PERIOD

  • Various Hours with 4 hour minimum. Renters are only allowed on the premises during these hours.  Being on the premises at other than these hours will be considered trespassing

  • Gate at the Event Center (YC) Youth Center may be locked by the Lions Club at 11 PM

 

CREDIT CARD CHARGED AT BOOKING FOR 100% OF RENTAL FEE:

1. Rental Fee Includes

a. A $50 Booking Charge that is NON-Refundable after 48 Hours

b. The Remainder of the Rental Fee that is NON-Refundable at 60 days prior to Event Date

2. Rental Fee does not include Potential After Event Fees As Described Above

3. If Cancellation

a. 48 hours after booking to 60 days prior to Event - only $50 Booking Charge Retained and Remainder Refunded

b. Less than 60 days Prior to Event Date – Full Rental Fee Retained

To Cancel, email Site Administrator at info@karnscommunityclub.info with name and date.

Note: As used in this document, Credit Card generally means any major Credit Card, Debit Card or other digital payment method that is Both: 1. Authorized for recurring payments and 2. Authorized for on-line purchases. Most Credit Cards meet these criteria. Some Debit Cards may not. If there is a problem contact your Bank or other Payment Provider.

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  • All Part Day Bookings on these week  days for both Event Centers when Community Organizations may or may not have part days reserved will be made manually by the Site Administrator; you cannot self-book. You can self-book full days where there are no Community Organizations scheduled on the Booking Full Days Page.

  • If you would like to discuss a rental during these partly reserved days, please email the Site Administrator at info@karnscommunityclub.info

  • To allow the Site Administrator to manually book your Part Day Event and charge your Credit Card, you must register an account with your credit card information by activating the [View Calendars] Link at the bottom of this Booking Page and going through the first part of the booking process. An alternative is to email the Site Administrator at info@karnscommunityclub.info with your first name, last name, email address, and text enabled telephone number and ask to be sent the Booking Confirmation Email with Link

  • If you have problems navigating the Registration process, consult the Booking Instructions Page on this website or email the Site Administrator at info@karnscommunityclub.info

RENTAL RULES FOR FULL AND PART DAY RENTALS

RENTER INSPECTION (BEFORE EVENT)

  • Inspect the tables and chairs and any other items to be used as you get them out of storage.

  • Immediately notify the Karns Community Club of any broken or damaged items by email at info@karnscommunityclub.info

  • Renter assumes responsibility for damage not reported as well as damage during the Event.

  • The cost of replacement or repair of damaged items will be charged to your Credit Card (see discussion on damage fees above).

  • If you need help, phone numbers are posted in each Center on the Communication Board.

 

COMMUNITY CLUB (DURING AND AFTER EVENT TO OBSERVE RULES COMPLIANCE)

  • Karns Community Club reserves the right during the event to enter the buildings and to use cameras both inside the buildings and outside the building to remotely monitor the premises.

  • An on-site inspection of each facility is made the next morning AFTER each rental.

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CLEANING AFTER EVENT (Full Compliance Required to Avoid After-Event Cleaning Charge)

  • All tables and chairs - clean and return to storage room unless posted otherwise in the building.

  • Clean Finger Prints and smudges from the entry doors and windows.

  • Remove ALL food from kitchen, oven, and refrigerator.

  • ALL TRASH - Place in bags provided and remove from premises. (Dumpster for both building's trash is located in parking lot next to ball fields at Youth Center - Gate may be locked at 11 pm).

  • KITCHEN - Clean table, stove top, countertops, in oven, and in sink.

  • BATHROOMS - Clean commodes, urinals, and countertops.

  • MAIN ROOM - Clean debris and stains from the pews.

  • MAIN ROOM - Sweep or Shake-Out Debris from the entry mat to the outside

  •  FlOORS

    •  ALL FLOORS - Dry Sweep with Push Mop at Center YC and Vacuum at Center CC to remove debris and paper bits

    •  KITCHEN FLOOR - WET MOP at Center YC and SWIFFER MOP at Center CC

    • RESTROOM FLOORS - WET MOP at Center YC and SWIFFER MOP at Center CC

    • MAIN ROOM FLOOR - CAREFULLY WALK THE ENTIRE ROOM AND INSPECT THE FLOOR FOR DIRTY AND STICKY SPOTS

    • MAIN ROOM FLOOR - At Center YC, WET MOP to remove any dirty spots, sticky spots, and shoe prints. At Center CC, use the Carpet Cleaner Spray to remove any dirty or sticky spots

  • AT CENTER YC, MOST ALL EVENTS WITH FOOD WILL REQUIRE WET MOPPING THE ENTIRE FL

 

OTHER VERY IMPORTANT RULES

  • No Alcoholic Beverages, Includes Champagne & Wine in Building or On Premises, including Parking Lots.

  • No Illegal Drugs, Gambling, or Loud Music in Building or On Premises, including Parking Lots.

  • No Firearms or other Weapons in Building or On Premises, including Parking Lots.

  • No Smoking in Building.

  • Nothing Is to Be Hung on Walls, Ceilings or Ceiling Fans. No Exceptions.

  • No Tape, Tacks, Or Any Type of Adhesive on Walls, Fireplace, Windowsills, Ceiling or Ceiling Fans.

  • No Glitter, Confetti or Piñatas Decorations Allowed.

  • Tables May Be Decorated.

  • No Sitting, Standing, or Climbing on Tables.

  • No Bounce Houses of Any Kind, Inside Or Outside Facility.

  • No Skateboarding or Roller Skating.

  • All Exterior Doors Kept Closed Prior To, During and After the Event.

  • May change thermostat during use. Read directions for proper operation.

  • Thermostat Set Back To 60 ° during winter and 78 ° in Summer Before Leaving Facility.

  • Turn Off All Ceiling Fans and Lights, Except Those Marked to Stay On, Before Leaving.

  • No Tampering with Any Cameras or Appliances Providing Services to the Cameras.

  • No Parking on the Grass

 

OTHER RULES INFORMATION

All persons in the Karns Community Club buildings or on the associated premises have the responsibility to comply with any applicable federal, state, and local laws and regulations, and agree to indemnify the Karns Community Club, Inc. of and from any liability resulting from any violation of those laws. Only uniformed or properly identified law enforcement personnel are allowed to bring firearms or other weapons onto the Karns Community Club premises.

RESULTS OF RULES NON-COMPLIANCE

  • Karns Community Club reserves the right to make After-Event Charges for Cleaning not in compliance with the above Cleaning Rules in the amount of $100 for Event Center CC or $150 for Event Center YC. A fee of $100 will be charged for non-compliance with the NO ALCOHOL and NO ILLEGAL DRUG Rules. Other Fees, not herein specified, may be charged for non-compliance with any of the Other Rental Rules listed in this document.

  • Also, Karns Community Club reserves the right to close the event and ask any renter or guests violating or disregarding any of the above rules to leave the premises immediately. This will be deemed a Non-compliance with the Rules resulting in renter’s Credit Card being charged, in addition to the rental fee already charged, the After-Event Non-compliance Charges. In addition, the renter will not be allowed to book future events.

  • Any losses due to damage, theft, or noncompliance with these rules will be charged to the renter. Renters agree to pay the Karns Community Club's reasonable attorney's fees in obtaining the enforcement of any of the Rules in this document.

 

RULES FOR UNLOCKING AND LOCKING THE BUILDINGS

  • A Key Lock Box on the front of each building contains a key for use during each event.

  • An EMAIL with the Key Lock Box Code will be sent approximately 1/2 hour prior to your Event to the email address entered with your account registration.

  • Before leaving the premises following your event, the key must be placed back into the Key Lock Box and the Key lock Box closed to lock it.

  • Failure to leave the key in this manner will result in the Lost Key Charge to your Credit Card.

  • The email address used for sending the Key Lock Box Code will be the email address entered with your account registration. If you wish the EMAIL to be sent to a different email address, email the Site Administrator at info@karnscommunityclub.info. Please add this email address as one of your trusted contacts so the email does not go to SPAM.

FINAL STEP: Thank you for considering booking one of our Event Centers. If you have unanswered questions or need additional information or photos, please email us at info@karnscommunityclub.info. You have scrolled to this point so we trust that you have closely read the Booking Information and Event Rules and agree to comply with all of them. During the Booking Process you will be asked to certify you have read and agree to comply with them.

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VERY IMPORTANT: The Karns Community Club strives to keep its Event Centers Alcohol and Illegal Drugs Free. IF YOU ARE PLANNING AN EVENT WHERE YOU EXPECT TO SERVE ANY ALCOHOLIC BEVERAGE, INCLUDING WINE OR CHAMPAGNE, OR BELIEVE YOUR GUESTS WILL BE BRINGING ANY ALCOHOLIC BEVERAGES OR ILLEGAL DRUGS, PLEASE DO NOT BOOK ONE OF OUR CENTERS. Thank you for your cooperation.

View a printable pdf file of the Venue Booking and Rules document at this link. 

 

View the Booking Instructions page and a printable pdf of it at this link. 

 

View Calendars for Open Dates and Registration at this link.

(NOTE: Price shown at Booking is the Rental Fee only and does not include any of the potential After-Event Fees for Rules violations during the Event.)

 

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